Bylaw Changes to be Voted on at the May General Meeting
Dear Association Members,
It is our duty to inform you about proposed changes to our bylaws that will be presented and voted on at our upcoming Spring General Meeting on Tuesday, May 6, 2025 at 7:00 PM.
This may be our final Spring General Meeting, as one of the proposed changes would consolidate our general meetings to once per year in September.
The Board has carefully reviewed our current bylaws and is recommending the following changes:
1. Consolidating to One Annual General Meeting
Current language (2022): “General meetings shall be held on the first Tuesday of May and the third Tuesday of September at 7:00 PM unless otherwise specified.”
Proposed change (2025): “A general meeting shall be held on the third Tuesday of September at 7:00 PM unless otherwise specified.”
2. Reverting Board Meeting Schedule
Current language (2022): “The Board of Director’s meeting shall be held on the second Tuesday of January, April, June, September, and November at 7:00 PM unless otherwise specified.”
Proposed change (2025): “The Board of Directors meetings shall be held on the second Tuesday of January, March, May, September, and November at 7:00 PM unless otherwise specified.”
3. Moving Officer Elections to the Fall General Meeting
Current language (2022): “The nominating Committee shall consist of members of the Board of Directors. At the general meeting in May, they shall present a slate of officers to serve the following year. Members present shall have the right to nominate persons to compete for election at the same time and be placed on the same ticket with the nominees of the Nominating Committee.”
Proposed change (2025): “The nominating Committee shall consist of members of the Board of Directors. At the general meeting in September, they shall present a slate of officers to serve. Members present shall have the right to nominate persons to compete for election at the same time and be placed on the same ticket with the nominees of the Nominating Committee.”
Current language (2022): “The election and installation of new officers shall take place at the May general meeting.”
Proposed change (2025): “The election and installation of new officers shall take place at the general meeting.”
4. Board Member Attendance Requirement
New section being added (2025): “Board members will attend at least one board meeting per year. Board member participation at Association events is expected.”
5. Enhanced Secretary Role Description
Current language (2022): “The Secretary shall keep an accurate and permanent record of all meetings of the Association. A copy of the minutes of each Board meeting shall be distributed to Board members.”
Proposed change (2025): “The Secretary shall keep an accurate and permanent record, including attendance and motions, of all meetings of the Association. A copy of the minutes of each Board meeting shall be distributed to Board members.”
We encourage all members to review these proposed changes carefully. Your participation in the voting process is essential to our Association’s governance. If you have any questions or concerns about these proposed changes before the meeting, please contact us.
Spring General Meeting This Tuesday
The May General Meeting will be held at the Sauganash Fieldhouse from 7:00 PM to approximately 8:30 PM on Tuesday, May 6, 2025.
In addition to discussing and voting on the proposed bylaw changes, we are pleased to welcome several elected officials and their representatives who will address our membership:
- Alder Nugent
- Representative from Congressman Quigley’s office
- Representative from Senator Villivalam’s office
- Katie El-Ali, Chief of Staff for Representative Kelly
Each speaker will provide brief updates relevant to our community. Following the presentations, we will conduct our bylaw vote and other association business.
Date: Tuesday, May 6th
Time: 7:00 – 8:30 PM
What: Updates from the city, state, and nation – and an important vote
Where: Sauganash Park Fieldhouse
We hope to see you there!
Don Morton
SPCA Chairperson